Privacy Policy for marriage-denmark.com
(Marriage in Denmark ApS)
1. Introduction
This Privacy Policy explains what personal data we collect when you use our website marriage-denmark.com and our online services, why we collect it, and what rights you have.
We treat your data confidentially and in accordance with the applicable data protection laws, in particular the General Data Protection Regulation (GDPR).
2. Data We Process
We collect and process personal data when you visit our website, register, or use our services. This includes, but is not limited to:
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Contact details: name, email address, phone number
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Login data: username, IP address, login history
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Documents: uploaded identity documents, marriage-related documents, etc.
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Payment data: as necessary for payment processing (e.g. PayPal, Stripe)
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Technical data: browser, operating system, device information, server log files
3. Purposes of Processing
We use your personal data to:
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Provide secure access to our wedding portal
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Review your documents and create your individual application plan
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Support you throughout the preparation of your marriage application
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Process payments
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Fulfil legal obligations (e.g. record-keeping)
The legal bases are Art. 6 (1) lit. b GDPR (performance of a contract) and Art. 6 (1) lit. f GDPR (legitimate interest in secure portal operation).
4. Portal Usage
Once booked, you will receive access to our secure portal portal.heirat.dk.
For verification and security purposes, we store in the portal:
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Your IP address
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Date and time of logins
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Uploaded files and processing status
You are responsible for keeping your login credentials confidential.
To use the portal, you need an up-to-date browser and a stable internet connection.
We strive for high availability but cannot rule out maintenance work or short-term outages.
5. Disclosure of Data
We will only share your data where necessary, for example:
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With the Danish Family Court for submitting your application (Premium Plan only)
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With payment service providers (e.g. PayPal, Stripe)
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With IT and hosting providers acting as processors
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With interpreters, witnesses, or authorities if you book additional services
All processors are bound by contracts in accordance with Art. 28 GDPR.
6. Retention Period
We store your data only as long as it is needed for the respective purpose or as we are legally obliged to do so. Afterwards, the data will be deleted or anonymised.
7. Cookies and Tracking
Our website uses technically necessary cookies to enable secure portal access.
We only use analytics or marketing cookies if you have given your consent.
More details can be found in our Cookie Policy.
8. Your Rights
Under GDPR you have the right to:
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Access your stored personal data (Art. 15)
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Rectify inaccurate data (Art. 16)
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Have data erased (Art. 17)
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Restrict processing (Art. 18)
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Receive your data in a structured, machine-readable format (Art. 20)
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Object to processing based on legitimate interests (Art. 21)
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Withdraw your consent at any time (Art. 7 (3))
You can exercise these rights at any time by contacting us.
You also have the right to lodge a complaint with a supervisory authority.
9. Data Security
We use technical and organisational measures to protect your data from loss, misuse, or unauthorised access. Uploaded documents are stored in encrypted form.
10. Changes
We may update this Privacy Policy if our services or legal requirements change. The current version will always be available on this website.
11. Contact & Controller
Controller responsible for data processing:
Express Wedding ApS (also called Marriage in Denmark ApS)
Ærtebjergvej 94
4230 Skælskør
Denmark
Email: contact@marriage-denmark.com
Phone: +45 7072 6130
If you have any questions regarding data protection, you can contact us at any time using these details.
